User Permission Levels
This guide makes D4H permission levels easier to understand by explaining what each level allows. After adding members, assign them a permission level to trigger an email invitation for account access. Follow the detailed steps in the Inviting New D4H Users article for a smooth process. To review the permission levels for Alerting, please refer to Configuring Permission Profiles.
Quickly Navigate to a Specific Section in this Article:
- User Permission Levels for Personnel & Training, Equipment Management & Incident Reporting
- User Permission Levels for Incident Management
⚠️ ATTENTION: You can't assign a higher level than your own and you can't change your own access level, ensuring access levels are maintained according to the permissions set by your D4H administrator or the highest authority within your organization.
ℹ️ NOTE: Access for D4H organizational accounts are currently administered by D4H. If you have an organizational account and need to modify or add users, please request your D4H administrator contact us at help@d4h.com. In the message, specify the permission changes you require and include the email addresses of the users involved.
User Permission Levels for Team Manager
In D4H Personnel & Training, Equipment Management & Incident Reporting (Team Manager platform), there are four main permission levels available: Member, Member+, Editor, and Owner. Each profile grants specific access levels and functionalities. Here's a breakdown of what each profile offers:
Member:
- Read-only access
- Suitable for regular members who can edit their own basic details
- No access to private data (indicated by a padlock icon)
- More details on additional granular permissions
Member+:
- Ideal for team officers or members who require selective editor permissions
- Edit basic profile details
- Can access private data (marked with a padlock icon)
- More details on additional granular permissions
Editor:
- Suitable for administrators and team leaders
- View, add, delete, and edit all data
- Add members and qualifications
- Some account settings are accessible
Owner:
- Highest access level and control
- Full data access and editing
- Configure all main Account Settings
- Exclusive ability to delete the master account
Additional "No Access" permission level:
- Member has no access to sign in
- Useful for tracking data without account access
| Permission Scenario Examples | Permission Level |
|---|---|
| You want this member of your team to be able to log into your team's account to view team Qualification data, respond to Activity attendance requests, for them to update their own basic profile details and not see any of your team's private data (marked with a padlock icon). | Member |
| You want this member of your team to be able to log into your team's account to be able to run your Saved Custom Reports, respond to Activity attendance requests, be able to see your team's private data and for them to update their own basic profile details. | Member+ |
| You want this member of your team to be able to log into your team's account to be able to create equipment Repairs, complete equipment Inspections but not be able to add new items of equipment, respond to Activity attendance requests, be able to see your team's private data (marked with a padlock icon) and for them to update their own basic profile details. | Member+ with the additional granular permissions of Equipment Basic |
| You want this member of your team to be able to log into your team's account to be able to add/edit/delete items of equipment, respond to Activity attendance requests, for them to update their own basic profile details but not be able to see any of your team's private data. | Member with the additional granular permissions of Equipment Editor |
| You want this member of your team to be able to log into your team's account to be able to draft your team's Exercises and Events but not be able to approve them, respond to Activity attendance requests, be able to see your team's private data and for them to update their own basic profile details. | Member+ with the additional granular permissions of Draft Exercises and Draft Events. |
| You want this member of your team to be able to log into your team's account to be able to invite new members of your team to sign in, create new Custom Reports, be able to add/edit/delete your team's data but not be able to configure module level settings. | Editor |
| You only want to be able to track this members data but don't want them to have access to log in. | No Access |
User Permission Levels for Operations Center
Here's a breakdown of the four main permission levels in D4H Incident Management (Operations Center): Member, Member+, Editor, and Account Owner.
Member:
- Access invited channels only
- Limited permissions, suitable for basic members
Member+:
Editor:
- Can start or shut down channels
- Access to all channels
- Can configure plays and import collections
- Provides additional permissions for administrators and team leaders
Account Owner:
- Full administrative access
- Can manage users, permissions and configure templates
- Highest permissions, authority over configuring account settings
ℹ️ NOTE: For granular permissions, refer to the Configuring Permission Profiles article.